GFI MailArchiver for Exchange
E-mail archiving solution for internal and external e-mail

Email archiving for all company mail
GFI MailArchiver for Exchange provides easy-to-use corporate email archiving, enabling you to archive all internal and external mail into one or multiple SQL databases, heavily reducing reliance on PST files. This allows you to provide users with easy, centralized access to past emails via a web-based search interface and the ability to quickly restore emails through a OneClick Restore process. GFI MailArchiver also aids you to easily fulfil regulatory email storage requirements (such as the Sarbanes-Oxley Act).
GFI MailArchiver for Exchange leverages the journaling feature of Exchange Server 2000/2003 and therefore provides unparalleled scalability and reliability at a competitive cost. Exchange Server journals all mail to a particular mailbox, after which GFI MailArchiver retrieves the mail, compresses the attachments and archives them to Microsoft SQL Server.

Features for the administrator

No changes to Exchange mail system
GFI MailArchiver for Exchange leverages the journaling feature of Exchange Server, providing unparalleled scalability and reliability. Other mail archiving solutions actually replace the mail with a link to their database – this can be a point of failure and can bring down your entire email system. GFI MailArchiver works in parallel and does not touch the way Exchange works.

Reduce administration by storing mail in a standard SQL database
Because email is stored in a standard SQL database, it is easy to backup and restore; no special Exchange backup tools are required.

Multiple database support and ‘automatic’ database management support
It is possible to archive emails in multiple databases – this overrides the problem of having one large database that becomes slow and requires more maintenance. GFI MailArchiver allows you to automatically archive emails to a new database after a specified time, for example, every month or quarter.

Reduce email storage requirements
GFI MailArchiver compresses and decompresses attachments on the fly, which results in considerable savings in terms of storage when compared to storing attachments in the Exchange stores. In addition, storing email in SQL Server is up to 80% more space efficient than storing in PST files. Furthermore, there are more compression and backup features and tools available for SQL Server than for Exchange. An added advantage is that GFI MailArchiver archives only one copy of attachments sent to multiple recipients.

Increase Exchange performance by reducing the mail stored on the Exchange Server
If you are storing all your company mail on the Exchange Server, email performance will start to decline over time. Moving old emails into a MS SQL Server will keep your Exchange stores compact and your Exchange performance high.

Centralised email archiving
GFI MailArchiver provides the possibility of centralizing email archiving to one physical location by polling emails from multiple locations. For example, an office that operates in the US, UK and Australia may want to archive email of all offices centrally in one location – the US office.

Active Directory Group Based Security
GFI MailArchiver allows you to grant a user viewing rights to all email relating to a specific Active Directory Group, for example, the Sales Manager would be able to view all emails sent or received by his team.

Easy enforcement of company email policies
Having a central store of email, enables you to easily search corporate email for particular text and enforce any company email policies you may have in place.

Support for other email servers
GFI MailArchiver can be used with Exchange as well as other email servers with the capability of polling emails from a mail server which supports IMAP and Active Directory.

End the PST hell
Using GFI MailArchiver for Exchange eliminates the need for users to archive their mail in PST files on local hard disks. These PST files end up being very large and are difficult to backup and search. Many users do not know how to organize their PST files properly. With GFI MailArchiver, users can browse to the web search interface and retrieve past email from the SQL database, rather than having to dig through a store of PST files on disk to find a particular mail.

Comply with Sarbanes-Oxley Act
Under the Sarbanes-Oxley Act 2002 and Security and Exchange Commission (SEC) rules, public companies must prove that their internal controls and audit trails are sound and that their processes are capable of producing certifiably correct data. Companies must retain all correspondence created, sent, or received "in connection with an audit or review" of a public company for a period of seven years, during which time these records must be non-erasable and non-rewritable. This includes any "electronic records" such as email, particularly relating to subjects, departments or individuals involved in auditing procedures. Failure to comply is a crime, punishable by up to 10 years in jail.

Helps to comply to other acts and regulations
GFI MailArchiver is also a valuable tool that aids compliance with the following: E-Comm Act 2000, BS7799-2:2002, Enterprise Act 2002, Decreto del Presidente del Consiglio dei Ministri (8 febbraio 1999) and more.

Optionally exclude email from particular users
If required, you can instruct GFI MailArchiver for Exchange to ignore email to and from particular users.

Features for the user

Access emails from any location through a browser
GFI MailArchiver allows users to access their emails from anywhere in the world by using a browser. Emails that had been deleted may also be seen (and restored).

OneClick Restore a single email to a mailbox
By simply clicking on a button, the user or the administrator can restore an email to a user’s inbox in its original format. GFI MailArchiver restores any archived email (even deleted email) and these are resent to the user as an attachment.

Other features:

• Printer-friendly support for printing emails